PH.1 - Award Claimsearch Database Contract $106,014

WHEREAS, the City of Miami (”City”) Risk Management Department (“Risk”) requires access to a contributory database for the purpose of investigating potentially fraudulent claims, a function that is vital for its day-to-day operations; and

WHEREAS, Insurance Services Office, Inc., a wholly owned subsidiary of Verisk Analytics, Inc. (“Contractor”) offers access to its proprietary database, ClaimSearch, which is the only contributory comprehensive all-claim and all-insurer database and system for claims processing and fraud detection (“Services”); and

WHEREAS, ClaimSearch allows Risk to better determine if claimants who have filed claims against the City for bodily injury or workers’ compensation claims have had previous and/or current accidents nationwide or are professional claimants; and

WHEREAS, ClaimSearch is a proprietary solution aimed at fraud detection, where clients submit claim data, leading to a comprehensive "match report" showcasing claimants' complete history across casualty, property, and auto physical damage claims; and

WHEREAS, ClaimSearch is considered part of best practices in claims management and is crucial for compliance with Florida’s legislative requirements; and

WHEREAS, Section 18-92 (b) of the Code of the City of Miami, Florida, as amended ("City Code") provides that the use of competitive bidding methods may be waived in circumstances where the City Manager makes a written finding, supported by market research, that only one reasonable source of supply exists; and

WHEREAS, Contractor, is the only reasonable source of supply for said Services for the reasons specified in Exhibit "A," attached and incorporated ("Written Findings"); and

WHEREAS, because Contractor is the only reasonable source of supply for the Services, the City Commission desires to ratify, confirm, and approve the City Manager's Written Findings, and authorize the City Manager to negotiate and execute an agreement with Contractor for the provision of the Services for a term of three (3) years, with an estimated total amount of One Hundred Six Thousand, Fourteen and 00/100 Dollars ($106,014.00);

NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:

Section 1.  The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section.

Section 2.  By a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-92 (b) of the City Code, after an advertised public hearing, the City Manager's Written Findings are hereby ratified, approved, and confirmed.

Section 3.  The award of a contract to Contractor for the Services for a term of three (3) years, with an estimated total amount of One Hundred Six Thousand, Fourteen and 00/100 Dollars ($106,014.00), subject to the availability of funds and budgetary approval at the time of need, is hereby ratified, approved, and confirmed.

Section 4.  Funds are to be allocated from Account Number 50001.301001.545013.0000.00000, or other legally available funding sources, subject to the availability of funds and budget approval at the time of need.

Section 5.  The City Manager is authorized to negotiate and execute a contract, in a form acceptable to the City Attorney, with Contractor for the Services consistent with the terms set forth herein.

Section 6.  The City Manager is further authorized1 to negotiate and execute any documents, including amendments, renewals, and extensions, all in forms acceptable to the City Attorney, and subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with applicable provisions of the City Code, including the City of Miami's Procurement Ordinance, Anti-Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose.

Section 7. This Resolution shall become effective immediately upon its adoption.